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a) Annual meeting. The annual meeting of the members shall be held in the territory served by the association every year within four months after the date of the close of the fiscal year at such date and time as may be determined by the Board of Directors.
b) Regular Meetings. Regular Meetings shall be held on a routine schedule established by the Executive Committee. All current members are eligible to vote at Regular Meetings. Regular Meetings are open to all members and the public.
b) c) Notice of meeting. Notice shall be given by the secretary of all meetings of the members by publication in a legal newspaper published in the county of the principal place of business of the association, or by publication in a house newsletter, regularly published by or on behalf of the association and circulated generally amongst its members, or by mailing a notice thereof to each member at his, her or its last known address including notification sent by electronic mail if authorized by the member, at least five (5) days before the date of the meeting. The secretary shall document compliance of this provision by preparing a copy of the notice given to members with proof of the mailing or publication attached. The failure of any member to receive any such notice of the annual or special meeting of the members shall not invalidate any action which may be taken by the members at any such annual or special meeting. If the meeting is an adjourned meeting and the date, time, and place of the meeting were announced at the time of adjournment, notice is not required unless a new record date for the adjourned meeting is or must be fixed under Minnesota statute 317A.437.
c) d) Special meetings. The president shall cause a special meeting of the members to be called upon a written petition of at least twenty percent (20%) of the members, or upon a majority vote of the Board of Directors. If the special meeting is called by a member petition, the notice of the time, place and purpose of the special meeting shall be issued within ten (10) days from the receipt of the petition by the president, and the special meeting shall be held within thirty (30) days from the receipt of the petition by the president. No business shall be considered at the special meeting except as has been mentioned in the call and included in the notice of the meeting.
d) e) Voting. Proxy voting is authorized in the manner allowed by Minnesota statute.
e) f) Presiding officer. The president or his or her designee from the Board of Directors shall preside at all meetings of the members.
f) g) Quorum. At any regular or special meeting of the members, a quorum necessary for the transaction of business shall be at least ten (10) members, or not less than thirty (30%) percent of the total number of members which ever is less. Members in attendance or represented by proxy shall count towards a quorum.