Questions about the Annual Meeting

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otto_pjm
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Re: Questions about the Annual Meeting

Postby otto_pjm » Tue Jun 07, 2011 10:32 am

So the outstanding questions as I see them are:

  • We had legal advice to postpone the meeting as we are clearly not ready, but we ignored that advice, please summarize how that decision was made and why?
  • We have no "rules of order" in section 8 of our current or proposed bylaws to guide our meeting process and maintain order
    • What rules will be being used for the annual meeting?, and why has this information not been made public, requests aside, the membership should be informed as to how the meeting will be conducted?
    • Why are we passing bylaws without a reference set of "rules of order"? My experience from past meetings points to a dire need for such rules
  • I wish to bring a motion to table the vote on the Articles of Incorporation and the Bylaws. I'd like that known as I don't know that I'll be able to make any motions during the meeting, (see above)

There are changes I'd like to see in the bylaws, but they are my opinion. What has been missing in this process is the time to discuss the these issues with the group at large, before the rules are enacted. What I want is the time to discuss the bylaws with the membership. I don't believe I have "the" answer, but I do feel that the currently proposed bylaws are flawed and not appropriate for our organization, I'd like the time and forum to make that case to the membership, and don't feel that threads on a forum or an email blast to the membership can accomplish this.

Pete

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Orkraider
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Re: Questions about the Annual Meeting

Postby Orkraider » Tue Jun 07, 2011 1:13 pm

Pete, I think answers to pretty much all of this are in the works. It just all has to get double checked so that everything is accurate and no one gets misquoted or misrepresented.

It's a very real possibility that I'll be away from the computer when that happens, but I'm certain one of my fellow boardies will be posting.

Riley
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Re: Questions about the Annual Meeting

Postby Orkraider » Tue Jun 07, 2011 1:26 pm

Ok, here's the post crafted by the board, I hope it addresses what you were talking about to a degree. -riley-

We wish to clarify a few points that have been raised on our blog relating to the annual meeting.



Our lawyer did not advise us to postpone the meeting. He said that postponing was an option for the board to consider in light of concerns raised about the bylaws. However, the board has decided to go forward with the meeting, so we can present the proposed bylaws and articles to the full membership for consideration.

Regarding rules, very few non-profits, co-ops or businesses operate with specific rules for membership meetings, and instead the chair of the meeting or moderator usually presides over a structured debate or discussion. That is our intent at this meeting to permit open discussion of the issues. We will allow all sides to present their views (though we may need to limit debate to keeps things on track). Of course, we expect that everyone will act in a respectful manner, and that the meeting will be cordial despite differences of opinion.

The only resolutions that can be formally brought to the members at the meeting are those presented in the agenda in the written notice. In this case, an up or down vote on 3 items. This is required by statute after the notice has been given in order to protect members who choose not to attend, or have sent in completed proxies. However, procedural motions may be considered at the meeting (those that do not affect the substance of the resolutions contained in the notice of hearing), and so a motion to table the vote may be considered as well.

-m
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Re: Questions about the Annual Meeting

Postby Orkraider » Tue Jun 07, 2011 1:36 pm

Okay, a little clarification as I look at this.

This was the fast answer.

I expect more comprehensive, and possible on target answers to specific questions, after the conference call.

Riley
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KellyM
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Re: Questions about the Annual Meeting

Postby KellyM » Tue Jun 07, 2011 4:18 pm

I'm a board member in another 501c3(GLSPS). It has 2 year terms and we have a hard time finding people to volunteer on the board, out of a membership of over 250.

Why is that the case, everyone is short of time so nobody wants to commit their time. 3 years is way too long of a term to ask of a person. I also don't think 1 year offers enough stability "if" the entire board got replaced in an election, Mettis has a good point that there neeeds to be some stability, and that reinventing the wheel each year isn't good for the orginization.

As Jude has said, 3 years limits the people who will volunteer for a position on the board. I know I wouldn't volunteer for a 3 year term, 2 years, I might(hey, I did at the GLSPS).

So I would prefer to see 2 year terms where ~1/2 the board got voted on each year by members and also a requirement of an odd # of members.

Now here's a bit of an insight as to what really happens in a 100% volunteer 501c3 orginization. Ready for it??? Here it is!!! "practically nobody volunteers for board positions and you have to beg, plead, and twist arms for someone to join a comittee, much less lead one." Sad to say, but it's the truth.

So really 90% of the board will keep there positions from term to term. (The GLSPS still has 75% of it's origional BOD after 15+ years)

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pyrodogg
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Re: Questions about the Annual Meeting

Postby pyrodogg » Thu Jun 09, 2011 7:57 am

Now that this is done can I un-sticky/global the posts regarding the annual meeting? I'm assuming anything else that happens is it's own action and can use it's own posts and/or be re-stickied later.

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wammie
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Re: Questions about the Annual Meeting

Postby wammie » Thu Jun 09, 2011 8:53 am

pyrodogg wrote:Now that this is done can I un-sticky/global the posts regarding the annual meeting? I'm assuming anything else that happens is it's own action and can use it's own posts and/or be re-stickied later.
OK by me, but let's wait a bit in case anyone has further comment.

orion
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Re: Questions about the Annual Meeting

Postby orion » Thu Jun 09, 2011 9:04 am

I have pulled it from sticky but will leave open for a bit for comment.


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