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 Post subject: Re: Questions about the Annual Meeting
PostPosted: Mon May 30, 2011 12:06 am 
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Location: downtown Saint Paul
why eliminate proxies? What happens then to folks who can't be there?

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 Post subject: Re: Questions about the Annual Meeting
PostPosted: Mon May 30, 2011 11:27 am 
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Location: Minneapolis, MN
Proxies should stay.

If all the major measures set in advance of the meeting are sent out in the notice, a member should be able to confer with their proxy on how they wish the measures to be voted. If anything new comes up at the meeting, unknown to the member, they should instruct their proxy to either abstain their vote, or if they picked someone of like mind in the first place, to cast their vote in the manner of their choosing.

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 Post subject: Re: Questions about the Annual Meeting
PostPosted: Mon May 30, 2011 1:31 pm 
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I suggest we rent some folding chairs if we don't have enough chairs. Also, I think the new caged space would be a good place for the meeting; I suspect that's the plan?

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 Post subject: Re: Questions about the Annual Meeting
PostPosted: Mon May 30, 2011 3:20 pm 
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Joined: Thu Feb 17, 2011 7:23 pm
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Location: my parents' basement
The new caged area would be an awesome place for the meeting. Maybe we could have the projector temporarily moved to that room for the meeting and we can do a chair count and see how many we will need. I know that I have a couple chairs I could bring!


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 Post subject: Re: Questions about the Annual Meeting
PostPosted: Mon May 30, 2011 7:51 pm 
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After thinking about this a bit over the last few day I think, what Riley proposed is the best way to go about this.

Pass the bylaws as is and then amend.

As far as figuring out what the group would like to amend I would highly suggest the board soliciting the group for input, from what I take of this topic so far there is a substantial amount of members that would like to see changes.

Is the board willing to do this?


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 Post subject: Re: Questions about the Annual Meeting
PostPosted: Mon May 30, 2011 8:19 pm 
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Location: NE Minneapolis
Paul, I know ork and I are, w.o speaking for the rest of the board I'm pretty sure they would be on board. Let's try to meet informally wed to wrangle up a plan.

-posted via Tapatalk on my G2 running Cyanogenmod 7.0.3
pardon the brevity and bonus typos


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 Post subject: Re: Questions about the Annual Meeting
PostPosted: Mon May 30, 2011 8:23 pm 
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I belive orions thought on keeping folks out of the new space til after the meeting was exactly for that. Iirc we've 10+ white stacking chairs, and ~15 in the classroom. I suspect if we mention on here and the blog in the final reminder, "hey bring a lawn chair" we'll be fine.

-posted via Tapatalk on my G2 running Cyanogenmod 7.0.3
pardon the brevity and bonus typos


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 Post subject: Re: Questions about the Annual Meeting
PostPosted: Mon May 30, 2011 8:47 pm 
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Joined: Sun Jan 18, 2009 11:06 am
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Location: Brooklyn Park, MN (EN35ic)
I only put in elimination of proxy voting because the law doesn't give the option of adjusting the default or maximum duration of a proxy. If any members have issues with the duration of a proxy, the only option is to shut off proxy voting. Personally I don't have a problem with it, since the person granting proxy can place any limitations they like.

As far as how to handle making the changes, if the board (as the proponent of the action) is open to friendly amendment, the changes can be made before the bylaws are passed. Otherwise the bylaws must be passed, then amended. Amendments can be made the same day, which I highly encourage due to the limitations on member meetings in the draft bylaws. (We have one general membership meeting per year; any other membership meeting is a special meeting, with an agenda limited to the purpose stated in the notice of the meeting.)

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 Post subject: Re: Questions about the Annual Meeting
PostPosted: Mon May 30, 2011 9:08 pm 
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Started browsing our friends 501c3 bylaws at Noise bridge, makes me wonder why we didn't use something more like what they have.

https://www.noisebridge.net/wiki/Bylaws


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 Post subject: Re: Questions about the Annual Meeting
PostPosted: Tue May 31, 2011 12:57 am 
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I believe that proxy duration is limited to 11 months by statute.

We did look at noisebridge's docs, (and several folks are going to speak with us about 501c3 stuff as we get there), as well as some other hacker/makerspace docs, but due to differences in organizational style, state statute, and understanding of good practice, we went with the accepted package. Many many hours of research went into this set of documents.

-posted via Tapatalk on my G2 running Cyanogenmod 7.0.3
pardon the brevity and bonus typos


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